Search Results for: Checklist

GM – Walking the Circle of Safety

♦♦♦  VEHICLE & CHILD SAFETY  ♦♦♦
May 2012
     

Walking the Circle of Safety

Picture depicting walking vehicular circle of safety

     

What is the Vehicular Circle of Safety?

Pretty much what it sounds like … circling your vehicle as a safety check before you drive off.

The ‘Canadian Centre for Occupational Health and Safety’ website has a comprehensive checklist and a diagram of what to check for. Although it is directed at company vehicles, the Circle of Safety is definitely not limited to that – we all learnt about the circle check when we prepared for our driver licence tests. Ergo, this is something we should all be doing with our personal vehicles too!

Why do it?

Well, apart from the obvious, i.e. is the vehicle in a fit state to be on the road, doing this has the effect of increasing driver safety awareness. Some companies insist on the positioning of traffic cones around their vehicles so that drivers are ‘forced’ to ‘walk the circle’ as they remove the cones.

The example below is a VERY good reason for at least checking that there are no children or animals anywhere near your vehicle.

Source unknown, but thanks to Morkel for bringing it to my attention!

If you’re not already walking the Circle of Safety, why not start today? It’s the SMART thing to do.

RELATED READING

Childsafewebsite for the campaign of the Child Accident Prevention Foundation of Southern Africa (CAPFSA) and Safe Kids Worldwide

Driveway Run-over Injury Prevention Videosmade available by the New Zealand chapter of Safekids

Prediction on child road fatalities in Africa by 2015

ESSENTIAL LINKS

The Safety Guru  –  delivering your safety message powerfully, purposefully and permanently for real safety, health and wellness results

The S.H.E. ATM – search the ATM for information

Contact Jürgen – because I like to hear from you

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SCnSP – Power of the List

♦♦  SAFETY CULTURE   &   SAFETY PERFORMANCE  ♦♦

In this series, I share with you my thoughts on Why Safety Is An Issue For Most Companies and the Things We Must Address If We Want To Improve Our Safety Performance. Today I remind you of a habit you shouldn’t allow to die.

Power of the List

(Urgent vs Important – The Story of Priorities)

graphic detailing points of wisdom regarding habits

“  The next thing you do today will be the most important thing on your agenda, because, after all, you’re doing it next. Well, perhaps it will be the most urgent thing. Or the easiest. In fact, the most important thing probably isn’t even on your agenda.  ”  —  Seth Godin, The Most Important Thing

I fully agree with this statement.

We have stopped using lists, in particular To Do lists. Nowadays, with computers and smart phones, what we should do often gets lost due to information overload / noise. Despite the conveniences and wonderful tools and apps these machines provide, information is getting ‘lost’ and no longer visible. We allow their power to disable us – we rely on machines which are not able to think (at least not yet!).

The power of lists lies in the “3 F‘s”:

Writing out a list forces us to Focus on what is important and has to be done next.
A list, used effectively, compels us to Finish what we start.
We get Fulfilment from ‘crossing out’ completed items.

All of these are highly visible, making keeping lists a most worthwhile habit to cultivate.
Using lists requires the habits of discipline and diligence. What is important is to keep the To Do list short, simple, relevant and realistic. Focus on the most important things you shouldn’t forget to do today. (Urgent matters will appear on your doorstep all on their own – you don’t have to keep a list for those!)

The same principles apply to checklists.

Would you want to fly in an aircraft where the team in the cockpit is not using pre-flight checklists that are simple, relevant and focused on the important things for take-off and a safe flight?

ACTION

  • Look at your personal habits of getting important things done and reconsider using the good old, tested and trusted To Do list.
  • Examine your “pre-flight” / start-up checklists. Do they focus on the critical items or are they complicated and cluttered with unnecessary information?

RELATED MATERIAL

Circle of safety

Who Am I? (Make it a habit)

Pen to Paper (Safety on a shoe string)

“Waiting at the Doctor’s – Time & Priorities” – from the book Life EduAction by Jürgen Tietz

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GM – Your Safety Nkandla

♦♦♦    Your Safety Nkandla    ♦♦♦

ANC (Always Neat Cover-up) LESSONS

 

I don’t want to go into the politics of Nkandla, as there are already so many (in)competent politicians and sideline spectators commenting on this fiasco. Thuli has done the detailed investigation and has put the cat amongst the pigeons.

There are, however, some basic lessons to be learned from the Nkandla debacle with respect to Safety Improvement Plans. What Nkandla is highlighting for us is the lack of 101 in Project Planning, or to put it differently, how not to run and manage your safety improvement efforts.

a view of Nkandla

A useful checklist to ensure you don’t end up with your own Nkandlagate:

  • Do you have a detailed Safety Improvement Plan in place and are you, in fact, using it?
  • Are the overall objectives of your plan crystal clear and have they been translated into requirements, together with constraints, dimensions and limitations? Do you really need a chicken run, cattle kraal or swimming pool to improve (your) safety?
  • Have you done the 4R‘s test of goal setting?
              ResearchedRealisticRelevantReassessed
  • Is the plan broken down in clear and detailed steps / milestones and sub-projects?
  • Have you done a  R-A-C-I  for your plan?
    • Are the Responsibilities clearly defined and accepted for each of these sub-projects?
    • Who ultimately owns / is Accountable and given full Einspruchsrecht**, especially those who have a vested interest in the outcome?
    • Have all the stake holders of the plan been Consulted for the plan – where does the buck stop?
    • Have all those who are affected by or involved in the implementation of the plan been Informed about the W-W-W-W-W-H**?
  • Is there ongoing review of progress against milestones, including cost reviews, so that timely action can be taken to rectify deviations from the plan?

** Einspruchsrecht  =  The right to partake in decisions which affect you.
** W-W-W-W-W-H  =  What, Why, When, Where, Who, How

ACTION

Review your Safety Improvement Plan (and other plans too) against the above six steps to avoid an Nkandlagate in your safety department.

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D1STEM – Pitching a Safety Tent

♦ SERIES ♦    DO ONE SAFETY THING EACH MONTH    ♦ SERIES ♦

If you do just one thing a month to change the safety mind-set, in one year you will have done 12 things to raise safety awareness. Every month you will receive one such SAFETY TIP.

THIS MONTH:    PITCHING A SAFETY TENT

With all the electronic devices available and so many makes to choose from, coupled with a multitude of apps and software handling calendars and planners, the “old faithful” paper wall or desk calendar has been relegated to the museum – and not only by the younger generation.

However, the principle of prioritising the limited resource of TIME, looking at the future and PLANNING YOUR FOCUS remains as valid as ever.

So, this month, pitch your SAFETY TENT calendar!

A4 Tent Desk Calendar from Jurgen Tietz of eKhuluma

Download my tent calendar (similar to that in the photo) and print on an A4 sheet of paper or cardboard.

Why not use my tent calendar to create your own SAFETY TENT Calendar, with your SAFETY SLOGAN and IMAGES for this year, to distribute to your leaders and SHE Reps.

If you’ve been pro-active and have an approved Safety Plan for the year, why not include your SAFETY MILESTONES, replacing the school term and/or public holiday sections of the calendar with your dates for work stoppages, awareness sessions, major audits, shutdowns, etc.

Be sure to review the material in the “Related Reading” and take me up on my offers, below, too.

DOWNLOAD

To download the free “DIY” Safety Tent Calendar for 2016 click here.

RELATED READING

Safety Vision and Strategy

Safety Planning”    ps. Get my “Safety Plan” wall calendar while you’re there!

ON OFFER

Contact me for some free checklists and ideas on planning safety events.

If you do not have a DTP resource who can help you with editing and publishing your own Safety Tent Calendar for the year, I can recommend Ally Moir of Creative Cats Graphic & Print Bureau. You can contact her at the e-mail address provided on the calendar.

FEEDBACK

As always, I welcome your comments and feedback!

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SCnSP – The Best Audits

♦♦  CULTURE   &   SAFETY PERFORMANCE  ♦♦
Oct 2013

In this series, I share with you my thoughts on Why Safety Is An Issue For Most Companies. One of the Things We Must Address If We Want To Improve Our Safety Performance is to examine the purpose for Safety Audits and how this necessary practice can be used as an improvement tool.

     

The Best Audits

     

If your company operates on the principle that safety audits are carried out by Safety Professionals for the purpose of policing non-compliance to “The Rules and Standards”, then read on.

The safety fraternity has adopted this practice from the accounting profession for good reason – inspecting, examining, checking and verifying of safety systems, procedures and equipment are all necessary. Sadly, the correction aspect is seldom seen as an improvement tool, and the safety audit, rather than being a means to an end, is merely the end itself.

So how do you facilitate a mindset shift from “This safety audit is a necessary evil of policing, inflicted by some external source (the Safety Professionals)” to “This safety audit is a powerful self-improvement tool ” ?

  1. Invest the time necessary to make sure everyone understands the fundamental purpose (in its entirety) for continuous safety audits, viz.

  2. Make safety auditing an on-going line responsibility (same as you do with output, costs, quality, etc.).
  3. The systems, rules and regulations, standards and procedures should not only be “in place” and working, but also be accepted and understood by all, so as to foster an ownership mentality.
  4. Auditing of plant and equipment, safety mechanisms, fire fighting, first aid, emergency equipment, interlocks, trips and alarms, instruments and other safety critical devices with a “look to see” mindset will highlight aspects that could be improved on.
  5. Make sure that the inspection, examination, verification and reporting aspect of a safety audit is not used as an excuse for “not having time” to workshop and implement improvements.

ACTION

'Stop unsafe practice' and 'Safety Champion Recognition' tool - isiZulu version

  • Issue each auditor with a set of 2 red and 4 green cards. Red to stop an unsafe practice / operation and green to recognise people who are doing the right or safe thing. This will force the auditors to look for the GOOD things and find safety champions to recognise.
  • Schedule time to coach line people to do self-audits. (This investment in time will save you plenty of time in the long run.) Then, at the annual Safety Day, recognise and reward those who self-audit well, instead of just those with the best metrics.
  • Auditor Hat - A practical application of the audit logos
    Audit Hat Logos e.g. PPE Examiner, Work Permit Specialist, Machinery Expert and more

  • Get the auditors to wear hats / badges, depicting the focus area which they will be looking at. This gives high visibility and at the same time ensures that each auditor is concentrating on one specific aspect of safety.
  • Although I am against paperwork, consider drawing up an audit preparation check list: What to do and have ready for an effective audit. Provide training for the ‘hosts’, as well as your team leaders and safety reps, on how to enable an audit.
  • Give feedback on the audit findings to the ‘players’ who “push the buttons and use the tools”, not only to the ‘coaches’ (managers). The players have just as much a role to play in the safety ‘game’!

DOWNLOAD

The Best Audits – Auditing vs Policing

RELATED READING

What’s in a Hat?

Back-end a Dead-end?

ASK ME ABOUT

COOL TOOL™ TOOLBOX TALKS – Topic: Checklists, Inspections and Audits”

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SCnSP – Leadership Responsibility (Rot at Top)

♦♦  CULTURE   &   SAFETY PERFORMANCE  ♦♦
Feb 2013

In this series, I share with you my thoughts on Why Safety Is An Issue For Most Companies. One of the Things We Must Address If We Want To Improve Our Safety Performance is the role of leadership.

     

The Rot Starts At The Top

Leadership responsibility in safety

Picture: conductor of orchestra

     

Leaders have to be like the conductor of an orchestra. They select the music, dictate the tune and tempo, and ensure that all employees practice the safety habits so that together they can deliver a masterpiece.

There are, of course, other aspects as well, like setting expectations, holding each player accountable, giving feedback and recognition, etc. Nonetheless, the leaders have to invest their most precious resource to do all of this, namely their TIME. They have to be VIP’s – Visible, Involved and Pro-active – to show their employees that they are serious about safety. This is a tough call because there are so many other issues demanding the leader’s time – costs, quality, productivity, customer service …

The leader is accountable for the safety strategy, for looking ahead to what will be done tomorrow (rather than what is being done today or, even worse, what has been done yesterday!), for thinking, visualising the goal and for formulating the plan of how to get there.

There are 3 key habits which the leaders have to practice in this regard:

  1. Leaders have to formulate and communicate the safety vision and strategy. This is critical. For employees to follow, they need to know where the leader is heading and how he/she plans to get there.
  2. Leaders have to ensure that a culture of taking ACTION, in terms of safety, exists in the organization. Nothing kills the commitment and engagement in safety as quickly as a lack of ACTION. When employees see that nothing is being done about safety incidents or observations, then safety will not be a priority for them either. Taking (safety) ACTION goes way beyond pasting the SHE Policy on the walls!
  3. Leaders have to review the safety strategy. If the desired / anticipated results are not being achieved, then doing more of the same is not going to help. The leader has to look for different ways of doing things and the review should be ongoing, not only once every two years.

ACTION

Here is my challenge to you.

Use the download from my web site dealing with “Vision & Strategy” to examine what you have in place in your organization in terms of your safety strategy. Use the technique in that write-up as a checklist to formulate or review your safety vision and strategy.

It is important that leaders understand that changing the SHE culture is a transformation process and not an event. It takes years to implement such a culture change on a sustainable basis. Most companies run these short-term campaigns like ZERO ACCIDENTS, SAFETY FIRST, NO INJURIES, etc., but do not have a strategy and long-term plan in place.

The first step in formulating a safety strategy is to do the diagnostics. Look at the links below for excellent examples of what I am talking about – plus an outstanding communication effort by the NPC (National Planning Commission):

BTW. As active, adult citizens you should take an interest in what the NPC is doing to shape the future of this country!

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GM – Under the Knife

♦♦  CULTURE   &   SAFETY PERFORMANCE  ♦♦
Feb 2013
     

Under the Knife

World Class Safety: Health & Hygiene

Picture: operating theatre staff

     

I have “signed my life away” and I feel like doing a full audit of all the tools, equipment, labelling, but . . . . it’s too late. I am flat on my back on the hard, cold and narrow operating table at Linksfield Hospital.

There is something frightening, yet reassuring about these masked faces.

Frightening, because the doctors have literally got my life in their hands. Thoughts of: “What if . . . .” flash through my brain.

Reassuring, because I know that I can ‘rest assured’ that I am in the best hands, the hands of genuine professionals.

I try to stay alert as nurse Rebecca gives me some oxygen, “just to be safe . . . .” and hooks me up to the monitoring instruments. I see Dr van der Spuy inserting the ‘plastic’ needle of the drip. The last words I hear are “You will feel . . . .” I am asleep in an instant.

Back in the ward, after recovery, I feel so good that I have to pat for the plaster or bandage. Perfect pain control! I have time to think about my hospital stay.

I am sharing this story of my operation with you because a hospital is a prime example of World Class S.H.E. – SAFETY, HEALTH and ENVIRONMENT. I am not talking about a third world bush clinic here, but of a facility and standards we all should strive for in our own operations, be it a factory, plant, mine or office complex.

  • Highly skilled doctors and nursing staff, serious about their work and following strict procedures, without taking short cuts.
  • Non-negotiable rules, such as those regarding hygiene. No one would even contemplate entering the operating theater without a sterile gown, slippers, gloves and mouth guard. Protection (PPE) for both the patient and the medical staff!
  • Working together as a team. No fooling around or taking chances. Clear cut roles and responsibilities – surgeon, anaesthetist, theater nurse, ward sister, cleaner, with no room for error and a spotless environment.
  • Identification and labeling is taken dead seriously, down to a milligram for medication. Identitags and bar coding for the patient with full particulars like ward, bed, responsible doctor, planned procedure, and double checking everything with sign-off (my brother’s keeper), to avoid any misunderstanding.
  • Pre-admission (pre-start) check lists. The anaesthetist would not dream of putting a patient to sleep without a face-to-face examination.
  • Monitoring and record keeping of blood pressure, pulse, temperature, medication, without fail. This is all part of discipline and genuine patient care, including hand-over to the next shift and the following of “doctor’s orders”.
  • Continuous improvement (‘plastic’ needle), especially in procedures and equipment, is part of making it safer for the patient and thus improving SHE all round.

ACTION

My challenge to you:

Use this write up for your next couple of toolbox talks. Furthermore, use it as a model to audit your operation. Forget your existing safety checklists and standards for a moment. Think out of the box and utilize this write up as a wake-up call. Get your senior leadership to ask: “If our operation were a hospital in which we carried out procedures and people’s lives were at stake, what would we do differently, right NOW? How SERIOUS would we be about adhering to our own policies and procedures?”.

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Downloads

 

INSTRUCTIONS

WINDOWS: Right-click on icon or document title. Select “Save”.

MAC OS: Right-click on icon or document title. Select “Download … ” or “Save … “

Note: Large downloads may take some time depending on your bandwidth

 

SAFETY

Disruptive Safety™… from The Safety Rep’s Survival Guide

10 Tips to Kill the Silly Season

Auditing vs Policing (aka “The Best Audits”) … from the Culture & Safety Performance series

Peopology: The Key to Sustainable Safety Transformation … incorporating “I Have a Dream”   and the whY Factor

The sequel to I HAVE A DREAM - 5 Simply Smart Ideas on how to implement YOUR SAFETY DREAM.Your Safety Dream … How to implement “I Have a Dream”

The Power of Discipline in Safety

10 Myths About Safety

Crocodile’s Tale

The Safety Calendar … from the Do One (Safety) Thing Each Month series

Safety Vision and Strategy (incl. Safety Review Questions) … from the Culture & Safety Performance series

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PRODUCTS

Jurgen Tietz - COOL TOOL VOTE FOR SAFETY Process Overview documentCOOL TOOL™ VOTE FOR SAFETY™ Process – Overview

VUKA! VUSA! WAKE UP! RISE UP!™ Boot camp – Overview

COOL TOOL™ Toolbox Talks – About and Topics

COOL TOOL™ Toolbox Talks – Demo Module – Module C4 – Hands-Cuts

COOL TOOL™ Knock-out Safety Tips – Overview

COOL TOOL™ Safety Cookies: Ideas for recognising commitment to safety

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EVENTS

Jürgen Tietz: Health & Safety Speaker – Profile

Jürgen Tietz: Health & Safety Speaker – Brochure

Presentation Questionnaire: 10 Questions You Need To Answer

Organising a Safety Event: 10 Things You Need To Know

Organising a Safety Event: How to Get ‘Buns’ on Seats

Face on Safety Presentation: Photo Session Guidelines

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GENERAL

Time Management … from the Culture & Safety Performance series

New Leadership Role Checklist (New Job Checklist)

“When not to have a meeting” Checklist

Tools & Techniques for Effective Meetings … from the Culture & Safety Performance series

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Walking the Circle of Safety

 

What is the Vehicular Circle of Safety?

Pretty much what it sounds like … circling your vehicle as a safety check before you drive it.

The ‘Canadian Centre for Occupational Health and Safety’ website has a comprehensive checklist and a diagram of what to check for. Although it is directed at company vehicles, the Circle of Safety is definitely not limited to that – we all learnt about the circle check when we prepared for our driver licence tests. Ergo, this is something we should all be doing with our personal vehicles too!

Why do it?

Well, apart from the obvious, i.e. is the vehicle in a fit state to be on the road, doing this has the effect of increasing driver safety awareness. Some companies insist on the positioning of traffic cones around their vehicles so that drivers are ‘forced’ to ‘walk the circle’ as they remove the cones.

 

The example below is a VERY good reason for at least checking that there are no children or animals anywhere near your vehicle.

Source unknown, but thanks to Morkel for bringing it to my attention!

Some material worth looking at:

If you’re not already walking the Circle of Safety, why not start today? It’s the SMART thing to do.

 Be safe – the SIMPLY SMART way,

Jürgen

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Product Feedback

 

 

 

NO CONDOM NO COOKIE™ Goodie Box
DIY AIDS Awareness Product

Probably the best campaign in this regard I have ever seen. Jurgen Tietz is a star at connecting subjects to people in novel ways.

Bruce Mills, COO, Kaizen SHEQ

Thank you Jurgen for sharing with us the amazing work you do. The learning will sure stay with me.

Metse Mphelo

Thank you for the eye opener session.

Thoki Ndlovu

UJ Wellness Champions

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VOTE FOR SAFETY™ Campaign
DIY SAFETY™ Product Range

Ashley McLeod, Senior GM, Assmang Chrome, Machadodorp Works

Edwin Zimu, Safety Officer, Assmang Chrome, Machadodorp Works

Moses Jele, Chief Safety Election Officer, Assmang Chrome, Machadodorp Works

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DAILY SAFETY DOSE™

I have used your Daily Safety Dose™ tool on several occasions with specific reference to Process Safety hazards and the results were nothing less than awesome …

Chris Oosthuizen, Assistant Manager SHE: Process Safety

Petro Janse van Vuuren, Playing Mantis SA

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SAFETY KIT / TOOLBOX

We started to make use of the above product in 2009 with great success. We use it for our weekly Toolbox Talk sessions. The plant guys are very keen to join these sessions as we have lots of fun. Very good, and sometimes unusual ideas come from these discussions. We all look forward to the 30-40 minutes every week.

Thank you to Jurgen for this great product. I can honestly recommend it to any company planning to have fun while doing SHEQ Awareness.

Ilse Broodryk, QUESH Coordinator

These SHE Induction Kits are awesome … A definite winner and the ultimate induction trainer.

Our Trainer is thrilled about this COOL TOOL™ as it helps him to put the safety message across in simple terms to those who ‘push the buttons and use the tools’!

Thank you Jürgen, for a truly remarkable COOL TOOL™ which created a quantum leap in safety, not only for our newcomers, but for all our staff.

Nick Cavalieratos, HSEC Manager

I have added the Electrical tools to the toolbox, and give an example of an item and challenge the rest of the workshop to “better” my input on safety. I’m sure that with what you gave me and the toolbox, I’ll reach the “ZERO target” for the year.

Fred Behr, Hi Quality Electrical

I showed my wife the Toolbox and it has motivated her to be more safety conscious for herself and our little daughter. The Toolbox will definitely assist me, in fact it has already been of assistance with my safety talk on Friday. To take something practical and simple and draw so many ideas and comparisons out of it is astounding.

Dirk Visser, Omnia Fertilizer

Listen to how Willie Boshoff & Mac MacKenzie put the toolkit to work:

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SAFETY MAGAZINE

I took time to read the Magazine you gave to me from cover to cover – amazing safety tips there !!!

Nonhlanhla Dimba, Risk Specialist: Legal & Compliance

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SAFETY COOKIE

The safety cookies with the message were appreciated by all. Surely, safety is not about luck but is about doing things right the first time.

MS Jappie, Power Station Manager

Thank you for the excellent safety cookies we have received.

On the first of every month we hand out safety topics at the entrance to all shifts, and we used that opportunity to give the safety cookies to the people at the same time. … It was received very positively and people were very interested …

Burnstone Mine - queueing up for Jurgen's Safety Cookies

You can see it was a cold, wet morning, but people were queueing up to get their cookies.

Ragel Weyers

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COOL TOOL™ TOOLBOX TALKS

Literacy is a huge concern in SA … I have used your toolbox talks in KZN and it benefited us alot.

Letisha van den Berg, SHE Mgr

What a powerful, simple way of demonstrating how employees can change their behaviors towards safety. The content of the CD’s is not fiction, but the real things that happened and are still happening around us.

It is also a simple tool that I use for my safety meetings in my team and you will be amazed to see how the team reacts to some of the clips that have been professionally selected.

I would really recommend that any supervisor must own one of these toolbox.

Nelson Sipho Soka, Section Engineer

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BOOK: Life EduAction

Thank you very much for the gift of your book. … I really appreciate [it] and all the excellent work that you have done at our operations. As you probably know, I deal with hundreds of consultants and there is but a handful that understand / ascribe to the principle of good faith. It is a privilege to know somebody like you with whom one can interact and do business in good faith and trust.

Joe Schoeman, Div SHEQ Manager

If you really want perspective on how to deal with day to day issues and also want to enhance your self esteem & broaden your horizon I recommend you buy yourself this book. I won it in a competition and am halfway through it. The problem is that it is so ‘d*mn’ interesting that you can’t put it down. The references are also something you will not find easily.

Theo Fourie

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CHECKLISTS

NEW BUSINESS CHECKLIST

… [It] has proved to be a most useful tool in setting up my own business.

I found the list to be comprehensive and to the point, also touching on matters that are easily overlooked. Being a creative individual rather than a strategic thinker, following the list enabled me to framework my ideas and put together a workable business plan that was well structured and logical.

Your feedback and advice was crucial in fine-tuning the business plan and I truly appreciate your time and effort. I trust that my business will be a success and I’d like you to know that you have definitely played a fundamental part in accomplishing this.

Petra Bierberg, Petra Jewellery Design

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